Day 3: Refresh your UON web profile

Get ready – today is a doozy! But only because our UON researcher profiles now have so many amazing features. Every research staff member at UON has a unique URL and their own web profile. If you weren’t aware of this, search for your name on the UON website. This is a great spot to make the main hub of your online presence as the University site ranks highly with search engines – so you will be easily found – and it has great features to highlight the many aspects of your work: your career, publications, grants and funding, supervision, latest news, contact details and links to all your professional social media profiles.

Many people refer to their web profile as an ‘online CV’ and it is this, but so much more. Today we’ll look at what the UON profiles offer and how you can take control to promote your research. We will also upload our fresh web-optimised bio and professional-looking image to Nexus (UON’s researcher profile management system).


JGWhen enabled, the Highlights tab will act as the landing page of your web profile. Think of it as a feature article that presents your latest research in a stylish and appealing format.

These articles are written by one of our Research Communication staff in the FEDUA Research Unit or UON Research Services.

The FEDUA Research Unit prioritises Highlights for those with major grants and achievements and new staff members, and some of these are also featured in our annual Research Directions publication.

However, if you would like to be added to the list for a Highlight, email Research Communication Coordinator


dmIf you don’t have a Highlights tab, the first thing visitors to your profile will see is your Career tab. This tab is headed by your biography, which you can give the look and feel you desire. In your Career tab you will also see your qualifications, research keywords, Field of Research (FoR) codes, professional experience, teaching and all your awards, invitations and prestigious works. This is an opportunity to record all your achievements and to really sell yourself.

Task 1: Upload your biography

Note: Nexus has been built specifically for the management of your online web profile. Through Nexus you can create a biography and record as little or as much detail of your academic career as you like. Nexus will then automatically present this information via the University website to the world in a stylish and consistent format. To minimise data entry, Nexus consolidates data from a number of University systems, such as HR, NURO, NOVA, NUSTAR and RIMS. In addition to aggregating data, Nexus also provides the ability for you to delegate responsibility of your profile to other University staff via the impersonation function.

 Step 1: log in to Nexus

 Once logged in to Nexus select the Biography tab in the top left corner.


Step 2: Navigate to biography editor

Opening the biography tab will give you access to the overview page. Once again, select biography from the list of options on the left of screen.


Step 3: insert your biography

 The biography editor works in Nexus3much the same way as any standard word processing tool. Options include formatting, alignment, HTML, hyperlink, image, lists and tables. Copy and Paste your web-optimised biography into the editor box and remember to save. Once your bio is saved in Nexus you may update/amend it as often as you wish. Just keep in mind there will be a 24 hour delay before the changes appear on your web profile.

Tip: When pasting elements of your bio from the web or another document the biography tool will retain whatever format this content is in. To ensure your biography is consistent with the other parts of your career tab on your web profile you can highlight it in the editor and select from the drop-down menus at the top of the tool “inherited font” and “inherited size”. When applied this will save the content in the same font and size of the rest of the display on your career tab. Of course you don’t have to choose this option, but if you’re looking for uniformity, it’s your best bet.

Task 2: upload your image


Tip: For best results ensure your profile image is square and no smaller than 111 x 111 pixels. You don’t want it to appear distorted, elongated or otherwise unappealing.

Step 1: from your biography tool navigate back to the overview page.

 Step 2: select “change picture” from directly beneath your profile image box.

 Step 3: upload >> select files

 After 24 hours your image will appear on your web profile header.

When you have time, be sure to familiarise yourself with Nexus. It presents you with many different options to design a comprehensive web profile. We’ll touch on the basics as we move through the different areas of the web profiles but you might want to look at updating your research keywords, creating esteem highlights or fleshing out your professional experience section.  For more detailed information please refer to the Nexus user guide or contact for direct support.


The publications tab provides a complete list of your research and practice outputs.

Note: all of your publications are managed exclusively in NURO, UON’s publications management system. So if your work isn’t in NURO it won’t appear on your web profile. Don’t worry if you’re new to NURO; we’ll touch on it in today’s homework.


pubsEach output is represented by its citation and a direct link to NOVA, UON’s Open Access institutional repository, if it is in there.  You can filter by publication type, and in Nexus additional options are available like highlighting significant publications, creating supplementary summaries and marking certain outputs ‘private’ if you don’t want them to display.

Additionally, you may choose within Nexus to activate the Altmetric function. Altmetric measures impact as an alternative to traditional measurements; specifically, what is the online activity surrounding your scholarly content? Learn more about Altmetric.

It also presents this impact in a really engaging way. Once your Altmetric function is turned on, those publications that are tracked will display the Altmetric ‘donut’ alongside the citation. pubs2n Click on the ‘donut’ to get a whole feast of detail about where your research is being mentioned on news outlets, blogs, in tweets, on Facebook, by readers on Mendeley, YouTube, Google+, Wikipedia and more. We’ll talk more about Altmetric in the coming days.

GrantsGrants and funding

All of your funding administered centrally at UON will automatically populate to this tab on your web profile. Each grant is represented by its project title, funding body and amount ($AUD) of funding, and can be selected for further detail. Funding is divided into calendar years and is consolidated by a summary at the top of page that provides both a total number of grants and funding amount. Funding that is administered either at the School/Faculty level or externally can be added manually within Nexus.


The Supervision tab is a record of your current and past supervisions. UON PhD or Masters (research) supervisions will feed directly to your web profile from NuStar, which cuts down on the work you need to do. However, you can make this tab as comprehensive as you like in Nexus by creating manual records for supervisions at other institutions as well as Professional Doctorates and Honours. Your supervisions are divided into current and past and your EFTSL figure is calculated and displayed at top of screen.

Collaborations map

Get a succinct visual representation of your global collaborations with this optional tab. The map is a representation of your co-authomaprship with collaborators across the globe. The map displays the number of publications against a country, where there is at least one co-author based in that country. Data is sourced from NURO and may not fully represent your complete body of work. If you have your collaborations map turned on and it doesn’t look as good as it should don’t be concerned; we can work on that. Also, if you don’t have one but would like one contact


This tab gives you the option to showcase your ongoing or past projects. If you’ve got aspects of your research or practice that you feel could benefit from some extra, holistic exposure this feature is for you. The big plus for projects is that it’s designed with connectivity in mind. You create records in Nexus and build relationships. For example, you may wish to highlight a particular area of interest or initiative by creating a project and linking related grants, students, publications, collaborators and opportunities.


The Opportunities tab gives you the added ability to take control of and promote your research. Create these records in Nexus. Advertise for research students, internships or open-days. This is a very flexible function and you can really use it in any way that suits.

Widgets: News, Research Networks, Connect with Me and more

widgetsThe final parts of the web profiles we’re going to look at today are the various widgets that are located to the right of screen. They encompass a variety of things but they all relate to increasing your impact and exposure.

News widgets feature the latest UON web news articles in which you are tagged (these are also presented on your ‘News’ tab as well).

Research Networks create links to the Centres and Groups of which you are a member.

Connect with Me gives you the option of adding links to a wide range of your social media and research networks. These are added in the ‘Links Management’ and ‘Research Identifiers’ section of Nexus. For more information on these, see ‘Sidebar options’ on the Researcher web profiles overview page.

Feeds of your Facebook, Twitter and Instagram accounts can also be set-up, as well feeds of your articles from The Conversation (which we will talk about on Day 17). If you would like one of these set-up, email the UON Web Team at with a link to your social profile.


Note: If you already have an activated web profile any changes or additions you make in Nexus will update on the web in approximately 24 hours. If you don’t have an active web profile, your UON URL will simply have your contact details, which pulls from HR. If this is the case, anything you do in Nexus won’t update on the web until your profile is activated. Email to arrange this final step.


Note: NURO is the University of Newcastle’s research publications management system. Publications data captured in NURO is used to populate online researcher profiles and for research data initiatives such as the annual Higher Education Researcher Data Collection (HERDC) and Excellence in Research for Australia (ERA). Publications in NURO are automatically harvested from online databases, including Web of Science, Scopus, PubMed and Europe PubMed Central. Publications not located in these databases can be manually entered into the system by researchers. NURO automatically searches the databases at regular intervals, or after you change your search settings.

If you’re new to the NURO system, login to NURO and download a copy of the user guide, then take some time to familiarise yourself with your NURO profile. Adjust your search settings or create a record for a recently published chapter or conference paper.

You need to use NURO efficiently to ensure the complete breadth of your research and practice is represented on your web profile. Remember: if it’s not in NURO, it’s not on your profile.

If you need extra assistance please contact

Day 3 done! Take a deep breath. There was a lot to cover here, but I’m sure you’ll agree – this is important. Tomorrow we look at creating a profile on

4 thoughts on “Day 3: Refresh your UON web profile

  1. Jessie Reid

    Good morning all,
    8:42am and I can see many of you are into today’s content already – great work!
    Today’s challenge is brought to you by Mr Jarrod Skene. Jarrod is Research Data & Communication Officer here in the FEDUA Research Unit half the week and a Research Information Systems Project Officer in the Library for the other half. Previously he worked in Research Services where he was part of the Nexus project team, among other things, and he has a wealth of knowledge on all things UON researcher profiles and the systems that bring them together – NURO, Nexus etc.
    Jarrod will be with us from midday today, so if you have any questions about the Uni’s researcher profiles please post them here.
    Have a great day!

    Liked by 1 person

    • Jarrod Skene

      Hi everyone,

      As Jessie mentions above, I’m available to answer any questions that relate to today’s challenge. Please don’t hesitate if you’re stuck with anything.


      Liked by 1 person

  2. Jarrod Skene

    Hi all,
    One of our challengers has asked me a question about the Collaborations Map tab. You can turn it on yourself in Nexus by selecting ADMIN >> RESEARCHER GLOBAL CONTROLS >> uncheck the Do not display “Collaborations Map” tab. It will take 24 hours to appear. Let me know if you have any issues. Just keep in mind, too, that the map draws its data from database records in NURO only. So if you have international collaborators within records you’ve created yourself we’ll have to add their addresses manually. Not a problem, just a little more work 🙂

    Liked by 1 person

  3. Jarrod Skene

    Hi everyone,
    I hope the Day 3 challenge is going well! One of our challengers has asked us a very good question: if you search for yourself on the UON website to have a look at your ‘unactivated’ profile and you don’t get any results this means one of two things:
    A. You’re an RHD student without a current staff contract.
    B. You have a staff contract, but it is very new and your personal URL has yet to be generated.
    Don’t worry though, if you can log-in to Nexus all your hard work won’t be lost. RHD students can now have web profiles. Or if you can’t log into Nexus with your staff account you might just have to wait a touch longer for the HR feed to catch up.
    Hope that’s not too confusing. Let me know if you have any problems.


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