HDR web profiles


We have had quite a few questions recently from academic staff about how their PhD and Research Masters students can promote their  work on the UON website, especially from those with student members in their Research Centre or Group. Fortunately, with the recent introduction of a new profiles management system, Nexus, it has become possible for PhD and Research Masters students to create web profiles, which are near identical to standard staff profiles.

Below is a brief overview of the similarities and differences between staff and student profiles.


  • As you can see, the HDR web profiles look very similar to the others. There are two differences:
    • Because they’re not employed by the University ** they won’t receive any data from the HR feed. This feed normally produces the qualifications section on the Career tab, which will display a list of qualifications. However, HDR students do have the option of including details of their Honours or Masters, for example in the Biography, which we’ll get to soon.
    • The header on HDR profiles will include a name and a generic description: ‘Research student.’ At this point this description is the default and we can’t create anything more specific.
    **If an HDR student does have a current staff contract they also have the option of creating a standard web profile. However, a number of HDR students have already chosen to go with their student profile as this is viewed as ‘more stable.’ They might get short, casual appointments, but their PhD could have more longevity. Note: If you do opt for a staff profile, you will need to use your staff ID to login to Nexus.

How to setup a student web profile in just two easy steps

  1. Log into Nexus

HDR students can use their student number and password to access the system.


The above screen will greet you upon login. Select the Biography (highlighted – top left of screen). This is the primary section of the system you’ll be interested in.


Now we’ll get to work:

First, upload a photo by selecting the ‘change picture’ option (above). This should be a square image – ideally 111px X 111px.

Once saved, this image will appear within the header of your activated profile – as we’ve seen with Bryce’s. You may change this at any time, just remember to save.

The vertical menu at the far left of screen offers the following options:

Expertise: enter research keywords, which will display in alphabetical order on your profile. These appear on the Career tab of an activated profile.

We’ve already spoken about Academic qualifications.

Professional Experience: create desired entries for positions you’ve held, within and outside of academia. This appears on the Career tab of an activated profile.

Links Management: enter a wide range of links to your social media / digital networking accounts, which will appear in the Connect with Me section on your web profile sidebar (see above). Options include: Facebook, Flickr, Google+, Instagram, UONBlogs, personal websites / blogs, Pinterest, Skype, SoundCloud, Twitter, and YouTube.

Fields of Research: enter up to three of your six-digit FoR codes and allocate percentages for them. Find a complete list of the codes here. FoR codes identify your research and are very important for those of you who are publishing, especially for reporting exercises such as ERA (Excellence in Research Australia). These appear on the Career tab of an activated profile.

Biography: this area is very customisable, with options for images, hyperlinks and more. Please understand ‘Biography’ as a loose term here. You can use this area to promote your work in any way you see fit. It appears on the Career tab of an activated profile.

Teaching: used to enter courses taught. These appear on the Career tab of an activated profile.

Research identifiers: enter your researcher IDs for Google Scholar, ORCID, ResearcherID, Scopus ID, ResearchGate, LinkedIn, and Academia.Edu. These will appear in the Connect with Me section on your web profile sidebar (see above).

Groups & Centres: have your memberships to UON research groups and centres represented on the Research Networks section of your profile sidebar. Note that this needs to be done at an administrative level, so if you’re a member of something like Newcastle Youth Studies or Detective Fiction on the Move, let the Research Unit Communication Officer know.

The other tabs (across the top of page on your Nexus home page) give you options for creating records for things like funding and projects, should these things be applicable. You can learn more about these tabs in the Nexus User Guide.


Any publications you have will be represented on your web profile only if they are captured within NURO, the University’s research publications management system. So if you are publishing you’ll need to familiarise yourself with this system – it’s a must. Here’s the User Guide.

2. Get your profile activated

Once you’re satisfied with the content in your Nexus account you need to get your profile activated. This is simple. Just email jarrod.skene@newcastle.edu.au. Once I’ve done what I need to do, I’ll notify you and send you your activated web profile URL.


Once your web profile is activated you can login to Nexus at any point and add or edit content without the need for further approvals. Just be aware that there will be a delay before any changes update on the web. Under normal circumstances everything will have updated within 48 hours.


 NURO is the University of Newcastle’s research publications management system. Publications data captured in NURO is used to populate online researcher profiles and for research data initiatives such as the annual Higher Education Researcher Data Collection (HERDC) and Excellence in Research for Australia (ERA). Publications in NURO are automatically harvested from online databases, including Web of Science, Scopus, PubMed and Europe PubMed Central. Publications not located in these databases can be manually entered into the system by researchers. NURO automatically searches the databases at regular intervals, or after you change your search settings.

If you’re new to the NURO system, login to NURO and download a copy of the user guide, then take some time to familiarise yourself with your NURO profile. Adjust your search settings or create a record for a recently published chapter or conference paper.

You need to use NURO efficiently to ensure the complete breadth of your research and practice is represented on your web profile. Remember: if it’s not in NURO, it’s not on your profile.


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